Struggling to remember all your different passwords for Microsoft 365, Outlook, Teams, and everything else? We’ve all been there, staring at a login screen, racking our brains for that one specific combination of letters, numbers, and symbols. While Microsoft offers some built-in tools to help, they don’t always cover everything. If you’re looking for a comprehensive solution to keep all your digital keys safe and sound, something like NordPass can be a must. It’s truly a must-have for anyone serious about online security.

In this guide, we’re going to really break down what Microsoft 365 offers when it comes to password management, where its native tools shine, and why a dedicated password manager might be your best bet for keeping your entire digital life, including your Microsoft 365 accounts, locked down tight. We’ll even explore how to integrate these solutions smoothly and what to look for in a top-notch manager.

Table of Contents

Does Microsoft 365 Have a Built-In Password Manager?

So, you might be wondering, does Office 365 have a password manager baked right into it? The short answer is: not a full-fledged, standalone one like you might imagine. Microsoft does offer some features across its ecosystem that help with password management, but they’re usually tied to specific applications or services. Think of them more as helpful aids rather than a central vault for all your passwords.

Microsoft Edge’s Password Management

One of the main places you’ll find built-in password help is right in the Microsoft Edge browser. If you’re using Edge and signed in with your Microsoft account, it can save your usernames and passwords, then autofill them for you on websites. It even has features like a password generator, a password health check that flags weak or reused passwords, and a monitor to scan the dark web for compromised credentials.

0.0

0.0 out of 5 stars (based on 0 reviews)

Excellent0%

Very good0%

Average0%

Poor0%

Terrible0%

There are no reviews yet. Be the first one to write one.

Amazon.com: Check Amazon for The Real Deal
Latest Discussions & Reviews:

Edge stores these passwords encrypted on your device, and the encryption key is secured by your operating system. When your data syncs to the cloud, it’s encrypted both in transit and at rest on Microsoft’s servers. This sounds pretty good for personal use, right? For basic users, it absolutely helps in using stronger, unique passwords because you don’t have to remember them all.

However, some experts raise concerns about browser-based managers, including Edge’s. Some point out that passwords can potentially be exported as unencrypted CSV files if someone gains access to your browser account, and that its closed-source nature means external security experts can’t independently review the code for vulnerabilities. For a truly robust solution, especially for business, it often falls short of what a dedicated password manager offers.

Microsoft Authenticator’s Role and Recent Changes

For a while, the Microsoft Authenticator app was doing double duty, not just for two-factor authentication 2FA but also for password storage and autofill on mobile devices and in Chrome and Edge browsers. It offered features like password generation, storage, and autofill, and could even sync with Edge and Chrome. This was a convenient way to manage passwords, especially for individuals already using it for MFA. Helping Your Parents Master Passwords: An Easy Guide to Password Managers

However, there’s a big change coming. Microsoft has announced that by August 2025, the Authenticator app will stop handling password storage and autofill. Its core functions for 2FA and passkeys will remain, but if you’ve been using it as your password manager, you’ll need to export your saved credentials before then. Microsoft is centralizing credential storage and autofill in the Edge browser. So, if you’re heavily invested in the Authenticator app for passwords, it’s a good idea to start looking into alternatives or prepare to migrate your data to Edge’s manager or a dedicated third-party solution.

Limitations of Native Microsoft Tools

While Edge and, to a lesser extent, Authenticator offer some password management capabilities, they aren’t designed to be comprehensive, cross-platform password managers for your entire digital footprint. Here’s why they might not be enough, especially for someone who uses various browsers, devices, or needs advanced features:

Browser-Specific: Edge’s password manager works best within Edge. While it can sync, it’s not a universal solution that easily integrates with all your apps and other browsers you might use.
Limited Features: Dedicated password managers offer a richer set of features like secure sharing crucial for teams, advanced security audits, secure notes, identity storage, and more robust cross-device syncing across all platforms, not just Microsoft ones.
Business Needs: For organizations, while Microsoft 365 allows admins to set password policies, the native tools don’t provide the kind of centralized management, reporting, and secure team-sharing features that businesses truly need. This is where solutions like TeamPassword, KeePass Pro, or Zoho Vault come into play, offering features specifically for teams.

This is precisely why many people, especially those managing a lot of accounts or working in teams, find themselves looking for a dedicated password manager. It’s about more than just remembering passwords. it’s about robust security and seamless access across your entire digital life.

Understanding Microsoft 365 Password Policies and Requirements

If you’re an admin or just a user trying to understand why your Microsoft 365 password needs to be so complicated, this section is for you. Microsoft 365 accounts, which are essentially Azure Active Directory Azure AD accounts, have specific password policies and requirements designed to boost security. Password manager for mnsu

Default Password Requirements for Microsoft 365

For cloud-only Microsoft 365 accounts, there’s a predefined password policy that admins can’t change in its entirety. Here’s what you usually need to know:

Length: Passwords must be a minimum of 8 characters long and a maximum of 16 characters for Office 365, although some sources cite up to 256 for Azure AD accounts.
Complexity: Your password needs to include at least three out of four character types: lowercase letters, uppercase letters, numbers 0-9, and symbols.
Prohibited Elements: Your username cannot be part of the password, and certain Unicode characters and spaces are generally disallowed.
Expiration: By default, passwords for Microsoft 365 organizations are set to never expire. This is a shift in recommendation, as research suggests mandatory periodic password changes often lead to weaker, more predictable passwords. However, admins still have the option to set an expiration duration between 14 and 730 days. If an expiration is set, users can be notified between 1 and 30 days before it happens.

Admin-Configurable Password Policies

While core complexity requirements are often fixed, Microsoft 365 admins have significant control over other aspects of password policies through the Microsoft 365 admin center or Microsoft Entra admin center formerly Azure AD.

Here’s what they can typically configure:

Password Expiration: As mentioned, admins can choose to enable password expiration and set the number of days from 14 to 730 after which users must change their passwords.
Password History: Microsoft Entra ID prevents users from reusing their last password. For on-premises AD synced with Azure AD, admins can enforce a longer password history.
Banned Passwords: Admins can create a custom list of easily guessable or commonly used passwords like “password” or company names to prevent users from using them. Microsoft also maintains its own list of globally banned passwords.
Account Lockout: To deter brute-force attacks, admins can configure settings like the lockout threshold how many failed login attempts before an account is locked and the duration of the lockout. Microsoft Entra offers a default lockout of 1 minute after 10 failed attempts, with the lockout time extending after subsequent failures.
Multi-Factor Authentication MFA: This isn’t strictly a password policy but a critical security measure. Microsoft strongly recommends and allows admins to enforce MFA for all users, especially for administrator accounts. This adds an extra layer of security, requiring users to verify their identity with something they know password and something they have e.g., a mobile device.

Password Policy Recommendations for Microsoft 365

Microsoft, and cybersecurity experts in general, are moving away from overly complex and frequently expiring passwords because they often lead to users choosing weaker, easily remembered patterns. Instead, the focus is on:

Longer Passwords/Passphrases: A minimum length of 14 characters is often recommended. Passphrases long, memorable sentences are excellent.
Banning Common Passwords: This is crucial to prevent brute-force attacks.
No Mandatory Periodic Resets: Unless there’s a specific risk or breach, forced password changes can do more harm than good.
Enforcing Multi-Factor Authentication: This is by far one of the most effective ways to protect accounts, even if a password is stolen. In fact, requiring MFA for admin accounts is often the top recommendation for improving Microsoft Secure Score.
User Education: Regularly training users on good password hygiene, recognizing phishing attempts, and the importance of not reusing passwords for non-work-related purposes is vital.

Understanding these policies is essential for both individual users and organizations using Microsoft 365. It helps you create stronger passwords and manage security more effectively. Best password manager for mobile and pc

The Need for a Dedicated Password Manager Even with Microsoft 365

we’ve seen that Microsoft offers some tools, especially in Edge, and powerful administrative controls for password policies. But let’s be real: for most people and businesses, these native tools don’t quite hit the mark for comprehensive, hassle-free, and truly secure password management across their entire digital . This is where a dedicated password manager truly shines.

Why Native Tools Aren’t Enough

Imagine juggling passwords for your Microsoft 365, your personal banking, social media, shopping sites, other work applications that aren’t Microsoft-based, and maybe even shared team logins. Browser-based managers, while convenient for individual browser use, often have limitations:

Cross-Platform Limitations: Edge’s password manager, for example, is great for Edge. But what if you use Chrome, Firefox, or Safari for other tasks? What about desktop applications that don’t run in a browser? A dedicated password manager offers true cross-platform compatibility, working seamlessly across different browsers, operating systems Windows, macOS, Linux, and mobile devices iOS, Android.
Limited Feature Set: Beyond basic save and autofill, dedicated managers offer so much more. We’re talking about secure note storage, credit card and identity information vaults, file attachments, and comprehensive security auditing features that scan for weak, reused, or compromised passwords across all your stored entries.
Secure Sharing: This is a huge one, especially for teams. How do you securely share a Wi-Fi password, a software license key, or a social media login with a colleague without emailing it in plain text? Dedicated password managers provide encrypted sharing options with granular permissions, ensuring sensitive information only goes to the right people. This is something native Microsoft browser features typically lack. While Edge for Business is introducing “secure password deployment” for admins to share encrypted passwords to users’ Edge managers, it’s still limited to Edge and doesn’t allow users to view, edit, or export these passwords.
Security Auditing & Monitoring: Many dedicated password managers include features to regularly check your passwords against known data breaches and flag any vulnerabilities. They give you a security score and actionable advice to improve your overall password health.

If you’re anything like me, you probably use dozens of online services. Keeping track of all those unique, complex passwords, making sure they’re strong, and constantly updating them can feel like a full-time job. That’s why I always recommend looking into a solid, standalone password manager. It makes life so much easier and way more secure. For me, NordPass has been a lifesaver in this regard. It’s got all the bells and whistles you need to keep your digital life organized and secure. If you’re serious about protecting your online accounts, you should definitely check it out.

How a Dedicated Password Manager Fits into Your Microsoft 365 Workflow

Even though you’re using Microsoft 365, a dedicated password manager doesn’t replace it. it enhances it. Here’s how: The Ultimate Guide to Password Managers for Your Mobile Apps

Protecting Your Microsoft 365 Account: You’ll use your password manager to generate and store a super strong, unique password for your primary Microsoft 365 login. This foundational password is the gateway to your emails, documents, and collaboration tools.
Seamless Access to All Microsoft Services: Whether it’s Outlook 365, SharePoint, OneDrive, or Microsoft Teams, your password manager’s browser extension or desktop app can autofill your credentials quickly and securely. No more typing out long passwords every time.
Managing Other Work Apps: Beyond Microsoft, businesses use countless other applications – CRM, project management tools, accounting software, cloud services. A password manager becomes the single source of truth for all these logins, ensuring consistency and strong security across the board.
Reducing Password Fatigue: When you don’t have to remember a unique password for every single site, you’re less likely to reuse weak ones. The password manager handles the complexity, letting you enjoy smoother, more secure access.
Mitigating Phishing Risks: Many password managers only autofill credentials when the URL matches exactly. This is a subtle but powerful defense against phishing attacks, where malicious sites try to trick you with similar-looking URLs. If your password manager doesn’t offer to autofill, it’s a red flag!

Key Features to Look for in a Password Manager for Microsoft 365 Users

When you’re choosing a password manager, especially if you’re deep in the Microsoft 365 ecosystem, you want one that not only handles the basics but also elevates your security and convenience. Here are the must-have features:

Strong Encryption: This is non-negotiable. Look for password managers that use industry-standard, military-grade encryption like AES-256 bit. This ensures that your passwords are encrypted both at rest on your devices and in the cloud and in transit. A “zero-knowledge” architecture, where even the provider can’t access your unencrypted data, is also a huge plus.
Cross-Platform Compatibility: Your digital life isn’t confined to one device or browser. A great password manager should work seamlessly across Windows, macOS, Linux, iOS, Android, and all major browsers Chrome, Firefox, Edge, Safari. This ensures you always have access to your passwords, no matter what device you’re on.
Auto-fill and Auto-save: This is the bread and butter of any password manager. It should automatically detect login fields, offer to save new passwords, and autofill existing ones with a single click or tap, saving you precious time and reducing frustration.
Password Generator: Creating strong, unique passwords for every account is hard. A built-in password generator that can create complex, customizable passwords of varying lengths and character types is essential.
Secure Sharing: For teams, this is critical. The ability to securely share passwords or entire vaults with team members, with granular control over who sees what and for how long, is a must. This avoids insecure methods like sharing passwords over email or chat.
Two-Factor Authentication 2FA Integration: While Microsoft Authenticator is excellent for 2FA, a good password manager can store your 2FA codes TOTPs alongside your passwords, centralizing your login process even further. Some managers can even generate TOTPs themselves.
Security Auditing/Health Checks: A robust password manager will analyze your saved passwords and alert you to weak, duplicated, or compromised credentials. It should offer a “security score” and guide you on how to improve it, helping you proactively defend against breaches.
Secure Notes and Other Data Storage: Beyond just passwords, you often have other sensitive information: Wi-Fi codes, software license keys, passport details, secure notes. A good password manager provides secure, encrypted storage for all these data types.
Emergency Access: Life happens. A reliable password manager will offer an emergency access feature, allowing a trusted contact to access your vault in unforeseen circumstances, like incapacitation or passing away.

How a Password Manager Enhances Security for Microsoft 365 and Beyond

Let’s zoom out a bit and look at the bigger picture. Why do these dedicated tools actually make you safer, especially when you’re dealing with something as central as your Microsoft 365 accounts?

Protecting Your Microsoft 365 Account

Your Microsoft 365 account is often the hub of your digital identity, both personally and professionally. It links to your email Outlook 365, cloud storage OneDrive, collaboration tools Teams, SharePoint, and potentially other vital services. If this account is compromised, the fallout can be massive. Password manager for mjhs

A password manager helps by:

Enforcing Uniqueness: It ensures you use a truly unique and complex password for your Microsoft 365 account, rather than reusing one that might be compromised elsewhere.
Generating Strength: It helps you create a password that meets or exceeds Microsoft’s complexity requirements without you having to remember a convoluted string of characters.
Guarding Against Phishing: As mentioned, a good manager won’t autofill if the URL doesn’t match, providing a crucial shield against sophisticated phishing attempts targeting your Microsoft login.
Multi-Factor Authentication MFA: While Microsoft pushes MFA, a password manager can often integrate with it, making the process smoother and more reliable, ensuring that even if your password is stolen, your account remains secure.

Seamless Access to Outlook 365, Teams, and More

Beyond security, convenience is a huge factor. Imagine the time saved not having to manually type your password every time you access:

Outlook 365: Quick access to your emails.
Microsoft Teams: Seamless entry into your team communications and projects.
SharePoint/OneDrive: Instant access to your cloud documents and files.
Other Microsoft Apps: Any other app within the Microsoft 365 suite.

This seamless experience means you’re more likely to use strong passwords because the effort of remembering and typing them is removed.

Reducing Password Fatigue

Password fatigue is real. It’s that feeling of being overwhelmed by the sheer number of passwords you need to manage. This fatigue often leads to bad habits: reusing passwords, using simple ones, or writing them down on sticky notes we’ve all seen them!.

A password manager eliminates this fatigue by: Password manager for mjc

Remembering for You: You only need to remember one strong master password for your manager. The manager remembers everything else.
Automating Logins: It automates the login process, so you don’t even think about the individual passwords.
Encouraging Best Practices: By making complex passwords easy to use, it naturally pushes you towards better security habits without the mental load.

Mitigating Phishing Risks

Phishing is one of the biggest threats out there, and it often targets your login credentials. Attackers create fake websites that look exactly like legitimate ones e.g., a fake Microsoft login page to trick you into entering your username and password.

A dedicated password manager helps here because:

URL Verification: Most good password managers are context-aware. They will only offer to autofill your credentials if the website’s URL precisely matches the one you saved. If you land on a spoofed site, your password manager won’t offer to log you in, serving as a powerful warning sign that something isn’t right. This simple feature can save you from a major data breach.

By taking care of the complexities and offering intelligent safeguards, a password manager significantly elevates your security posture for Microsoft 365 and all your other online interactions.

Choosing the Best Password Manager: More Than Just Microsoft

When you’re looking for a password manager that plays nice with Microsoft 365 but also covers your entire digital life, it’s worth taking your time. While browser-specific tools like Edge’s are fine for basic personal use, if you’re serious about security and convenience, especially for work or multiple accounts, you’ll want a dedicated solution. Best Password Manager for Microsoft: Your Ultimate Guide to Secure Logins

There are many great options out there, each with its own strengths. Some popular choices include LastPass, 1Password, Bitwarden, Dashlane, Keeper, and, of course, NordPass. These aren’t just for individuals. many offer robust features tailored for teams and businesses. Solutions like TeamPassword, KeePass Pro, and Zoho Vault even integrate specifically with Microsoft Teams or store vaults within your Microsoft 365 environment.

When you’re sifting through the options, make sure to consider:

Your Specific Needs: Are you an individual, a small team, or a large enterprise? Do you need advanced sharing features, comprehensive security reporting, or seamless integration with other business tools?
Security Standards: Always verify their encryption methods, security audits, and privacy policies. Look for transparent companies that embrace features like two-factor authentication for the manager itself.
Ease of Use: A powerful password manager is only good if people actually use it. Look for an intuitive interface, easy autofill, and good browser extensions.
Support: Good customer support can be a lifesaver if you ever run into issues.

Ultimately, the “best” password manager is the one that fits your unique situation and makes you feel more secure. For me and many others, a tool like NordPass really stands out because it balances top-tier security with incredible ease of use across all my devices. It integrates well with different browsers and helps me manage everything, not just my Microsoft accounts, with confidence. If you’re on the fence about which one to pick, taking a look at NordPass is a great starting point. It’s truly built to keep your credentials safe and your online experience smooth.

Integrating a Password Manager with Your Microsoft 365 Ecosystem

Getting a dedicated password manager to work smoothly with your Microsoft 365 services is usually pretty straightforward. The goal is to make sure you can access your Office 365 passwords and other credentials effortlessly across all your devices and applications. Password manager for mks

Browser Extensions

This is probably the most common and convenient way to integrate your password manager. Almost all reputable password managers offer extensions for major browsers like Chrome, Firefox, and Microsoft Edge.

Once installed and logged into, these extensions:

Autofill Logins: They’ll automatically detect login fields on Microsoft 365 portals like portal.office.com, outlook.office.com, or teams.microsoft.com and offer to fill in your credentials.
Auto-save New Passwords: When you create a new account or change an existing Microsoft 365 password, the extension will prompt you to save it to your vault.
Generate Strong Passwords: If you’re setting up a new Microsoft account or resetting an old password, the extension can generate a strong, unique one for you.

This seamless integration means your Microsoft 365 experience remains fluid while benefiting from enhanced security.

Mobile App Integration

For mobile access to your Microsoft 365 apps Outlook mobile, Teams mobile, OneDrive mobile, your password manager’s mobile app is key.

Autofill in Apps: Modern password manager apps integrate with your phone’s autofill services e.g., iOS Autofill Passwords, Android Autofill Service. This allows you to automatically fill in usernames and passwords directly within the Microsoft 365 mobile apps, just like you would on a desktop browser.
Biometric Access: You can usually unlock your password manager app using your fingerprint or facial recognition, adding an extra layer of convenience and security without needing to type your master password every time.

Desktop Applications

Many password managers also come with dedicated desktop applications for Windows, macOS, or Linux. While browser extensions handle most web-based logins, the desktop app acts as your central hub for: Why a Password Manager is a Game-Changer for Your MGM Accounts

Managing Your Vault: Easily view, edit, organize, and search all your passwords and secure notes.
Accessing Non-Browser Logins: For desktop applications related to Microsoft 365 like the standalone Outlook or Teams desktop apps, you can often copy-paste credentials quickly from your desktop password manager.
Advanced Features: The desktop app is usually where you’ll find more advanced features like security audits, secure file storage, and more detailed settings.

By leveraging these integration points, you can ensure that your chosen password manager enhances your Microsoft 365 experience, making it both more secure and more convenient, no matter how you access your services.

Password Management for Microsoft Teams

Microsoft Teams has become a central hub for communication and collaboration for so many of us, especially in the workplace. This means you’re probably sharing a lot of information and accessing various services within Teams. The question then becomes, how do you manage passwords effectively and securely for this environment, particularly when dealing with shared accounts or integrated apps?

While your primary Microsoft 365 login for Teams will be managed by your chosen password manager as discussed, what about other credentials that are relevant to your team’s work?

The Challenge of Shared Passwords in Teams

Often, teams need to share access to certain accounts: a social media management tool, a specific departmental application, a shared Zoom account, or even a local Wi-Fi password for a conference room. Sharing these via chat messages or sticky notes please don’t! is a huge security risk. App Passwords for MFA: Your Guide to Smarter Security

Dedicated Solutions for Teams within Teams

Some password managers are specifically designed with teams in mind, and some even offer direct integrations or solutions for Microsoft Teams.

For instance, apps like KeePass Pro and DBit are available on the Microsoft AppSource and can be added directly to your Teams channels. These solutions allow you to:

Create Secure Vaults: Set up a password vault right within a Teams channel.
Store Personal & Shared Passwords: Keep your personal work-related passwords separate from those shared with your team.
Generate Passwords: Create strong, unique passwords for new team accounts.
Set Expiration Dates: Some even allow setting expiration dates for passwords.
Securely Share Credentials: Instead of sending passwords in plain text, you can share them securely with team members who have access to the vault.
End-to-End Encryption: These solutions emphasize strong encryption to protect shared credentials.

Other enterprise-focused password managers, while not always integrated directly into Teams as an app, are designed to manage shared credentials for business. Tools like TeamPassword, LastPass, and 1Password offer robust features for organizational password management, including user provisioning, group-based access, and detailed audit trails. These types of solutions help you implement a strong password policy for Microsoft Teams and other shared applications, ensuring that access is controlled and secure.

Best Practices for Teams Password Management

No matter which solution you choose, a few best practices can help keep your Teams environment secure:

Centralize Shared Passwords: Avoid scattered documents or chat messages containing sensitive logins. Use a dedicated team password manager.
Least Privilege Access: Grant access to shared passwords only to those who absolutely need it for their role.
Audit Trails: If possible, use a manager that logs who accessed which password and when, providing accountability.
Enforce MFA: Always enable multi-factor authentication for shared accounts, even if the password is securely managed.
Regular Review: Periodically review shared accounts and remove access for team members who no longer need it.

By taking a proactive approach to password management within Microsoft Teams, you can foster a more secure and efficient collaborative environment, protecting your team’s valuable information. Why ManageEngine Password Manager Pro Is a Game Changer for Businesses!

Frequently Asked Questions

Does Microsoft have a password manager?

Yes, Microsoft offers built-in password management features primarily through its Microsoft Edge browser and, previously, the Microsoft Authenticator app. Edge can save, autofill, generate, and check the health of your passwords. However, it’s important to note that the Authenticator app will no longer handle password storage and autofill after August 2025, with Microsoft centralizing these functions in Edge. These are typically browser-specific or tied to the Microsoft ecosystem and are not full-fledged, standalone password managers like third-party alternatives.

Is Microsoft password manager safe?

Microsoft Edge’s built-in password manager stores passwords encrypted on your device and syncs them securely in the cloud. It uses AES encryption, and the encryption key is protected by your operating system. For basic personal use, it offers a decent level of security. However, some security experts express concerns, citing the possibility of exporting unencrypted password data via the browser if someone gains access to your device, and the closed-source nature of Microsoft’s code, which prevents independent security audits. For enhanced security, cross-platform compatibility, and advanced features, many recommend a dedicated, third-party password manager.

What are the password requirements for Microsoft 365?

For cloud-only Microsoft 365 Azure AD accounts, passwords must be a minimum of 8 characters and a maximum of 16 characters long. They must also meet complexity requirements, using at least three out of four character types: uppercase letters, lowercase letters, numbers, and symbols. Your username cannot be part of the password, and certain characters like spaces are disallowed. While default password expiration for organizations is often set to “never expire” based on modern security recommendations, admins can configure an expiration policy e.g., every 90 days if needed.

Can I use a third-party password manager with Outlook 365?

Absolutely! Using a third-party password manager like NordPass, LastPass, or 1Password with Outlook 365 is not only possible but recommended for enhanced security and convenience. These managers typically offer browser extensions that can seamlessly autofill your login credentials when you access Outlook 365 through a web browser. For desktop applications or mobile apps, the password manager’s dedicated app can often autofill credentials or allow for easy copy-pasting of passwords. This ensures your Outlook 365 password is strong and unique without you having to remember it.

Password manager for lwc api

What’s the best way to manage passwords for an entire Microsoft 365 team?

The best way to manage passwords for an entire Microsoft 365 team is to implement a dedicated, enterprise-grade password manager. While Microsoft 365 offers admin controls for individual user password policies, it lacks robust features for secure shared password management. Solutions like TeamPassword, Keeper, LastPass, 1Password, Bitwarden, or even specific Teams-integrated apps like KeePass Pro or DBit allow for:

Securely storing and sharing team logins with granular permissions.
Centralized management and auditing of credentials.
Enforcing strong password policies across all team members.
Seamless autofill for shared applications and services.
Reducing the risk of insecure password sharing methods.

Combining a dedicated team password manager with Microsoft’s strong recommendations for Multi-Factor Authentication MFA provides the most comprehensive security for your team’s Microsoft 365 environment.

Finding the Best Password Manager for ‘LS’: Your Ultimate Guide to Digital Security

The Real Deal with Password Managers for Microsoft 365