Keepntrack.com Review

Based on checking the website Keepntrack.com, it presents itself as a comprehensive visitor management system designed for facilities such as schools and organizations.

The platform aims to streamline the process of tracking, managing, and reporting on the activity of visitors, volunteers, and students.

While the core functionality of visitor management and security is generally permissible, the website explicitly highlights “instant sex offender and criminal background checks” as a feature.

This raises significant concerns regarding the ethical implications of such checks and the potential for misuse, privacy infringements, or discriminatory practices, which are important considerations from an ethical standpoint.

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• Purpose: Visitor, volunteer, and student management for facilities.
• Key Features: Guest check-in, background checks, badge printing, automatic reports, real-time tracking, alerts.
• Highlighted Concern: Explicit mention of “instant sex offender and criminal background checks.”
• Ethical Stance: The inclusion of instant background checks, particularly for sensitive information like sex offender status or criminal records, raises ethical flags concerning privacy, data accuracy, potential for unjust exclusion, and the scope of these checks. Such practices, if not governed by strict regulations and a clear, ethical framework, can lead to serious societal issues. While security is vital, the method and breadth of these checks must be scrutinized to ensure fairness and adherence to ethical principles that prioritize privacy and avoid discrimination.
• Recommendation: Given the ethical concerns surrounding instant background checks, which can be prone to errors or misuse and may not align with principles of privacy and fair treatment, Keepntrack.com is not recommended without a deeper, independent verification of their background check processes, data handling, and compliance with privacy laws. The emphasis on such a sensitive feature without clear explanations of its ethical implementation makes it problematic.

It’s crucial to understand that while security is a legitimate concern for any institution, the means by which security is achieved must be just and ethical.

Systems that involve extensive personal data and sensitive background checks need to operate with the highest standards of transparency, data protection, and non-discrimination.

Without robust safeguards and clear adherence to ethical guidelines, such systems can inadvertently lead to negative outcomes.

Best Ethical Alternatives for Visitor Management:
When considering visitor management systems, prioritize those that focus on identity verification, access control, and logistical management rather than extensive background checks that delve into highly sensitive personal history without clear, regulated necessity.

• Envoy: A robust visitor management system focusing on streamlining guest sign-in, package delivery, and desk booking. It offers features like pre-registration, host notifications, and customizable sign-in flows. Envoy emphasizes security through identification and streamlined processes.
• Proxyclick: Provides a comprehensive visitor management solution with features like pre-registration, ID scanning, badge printing, and integrations with access control systems. Proxyclick prioritizes a smooth visitor experience while maintaining facility security.
• SwipedOn: Offers visitor management, employee sign-in, and contractor management. Key features include contactless sign-in, emergency evacuation lists, and customizable branding. It aims to simplify front-desk operations.
• GardaWorld Security Services: For organizations seeking a human-centric approach, professional security services offer trained personnel who can manage visitor entry, provide surveillance, and handle incidents with a focus on safety and respect. This avoids the pitfalls of automated, potentially intrusive background checks.
• Verkada Guest: Part of a broader security platform, Verkada Guest focuses on modernizing visitor sign-in with features like touchless check-in, host notifications, and integration with video security. Their emphasis is on enhancing security through connected physical security systems.
• Sine now Honeywell Sine: A flexible platform for visitor, contractor, and staff management. It offers contactless check-in, digital induction, and real-time dashboards for monitoring. It aims to simplify site access and compliance.
• iLobby: An enterprise-grade visitor management system that provides features like pre-registration, NDA signing, badge printing, and integrations with existing systems. iLobby focuses on corporate environments and compliance.

Find detailed reviews on Trustpilot, Reddit, and BBB.org, for software products you can also check Producthunt.

IMPORTANT: We have not personally tested this company’s services. This review is based solely on information provided by the company on their website. For independent, verified user experiences, please refer to trusted sources such as Trustpilot, Reddit, and BBB.org.

Understanding Keepntrack.com: A Deeper Dive

Keepntrack.com positions itself as a critical tool for modern facility management, aiming to revolutionize how organizations handle the flow of people within their premises.

The core promise revolves around efficiency, security, and cost reduction through automation and data aggregation.

The website outlines various solutions tailored for visitors, volunteers, and students, suggesting a broad application across different institutional settings, primarily schools and other similar facilities.

However, the prominent offering of “instant sex offender and criminal background checks” casts a shadow over the platform’s ethical standing, necessitating a thorough examination of its functionalities and implications.

The company’s marketing emphasizes streamlining processes that traditionally consume significant staff time, such as manual logging of names, dates, and times. Saintlouisbarge.com Review

By automating these “mundane tasks,” Keepntrack.com purports to free up staff to focus on their primary duties, thereby boosting overall productivity.

This focus on efficiency is a common value proposition for many software solutions today.

Yet, when this efficiency extends into sensitive areas like criminal background checks, the discussion moves beyond mere operational improvements and into ethical considerations regarding privacy, data handling, and potential societal impacts.

It’s a critical balancing act where the desire for security must not overshadow the principles of justice and human dignity.

Keepntrack.com Review & First Look

Based on looking at the website, Keepntrack.com immediately presents itself as a solution for comprehensive visitor management. Justlinen.com Review

The homepage prominently displays a clean, professional layout, highlighting its core offerings with clear calls to action like “REQUEST A DEMO” and “GET STARTED.” The immediate impression is one of a straightforward business-to-business B2B software-as-a-service SaaS platform designed to solve a specific operational challenge: managing people flow.

The site is designed to convey competence and reliability.

It uses simple language to explain complex functionalities, making it accessible to a wide audience, likely facility managers, school administrators, or HR personnel.

The structure guides potential users through the problems KeepnTrack solves—inefficiency, liability, and high costs—before presenting its solutions.

The emphasis on “Visitor Management Done Right” suggests a commitment to accuracy and thoroughness in its service delivery. Summitautomation.us Review

However, the lack of detailed information regarding the methodologies behind its most sensitive features, such as background checks, raises immediate questions for a discerning user.

Trust is built not just on promises of efficiency but also on transparency regarding how those promises are fulfilled, especially when dealing with sensitive personal data.

Keepntrack.com Features

Keepntrack.com boasts a suite of tools designed to transform visitor management into an orderly, efficient process.

These features span various aspects of entry, tracking, and reporting, aiming to cover all bases for facility administrators.

While many of these features are standard for modern visitor management systems, some stand out due to their sensitivity. Padgettcalgaryaccountants.com Review

• Guest Check-In: This feature allows for the automatic registration of visitors through quick identification scans. The goal is to expedite the entry process and reduce manual data entry errors. This is a common and generally beneficial feature for high-traffic areas.
• Background Checks: This is perhaps the most ethically contentious feature. The website explicitly states, “Instantly identify potential threats before they gain access. Also, identify and filter threats before they can gain access to your campus by running instant sex offender and criminal background checks.” This raises significant concerns about the source of the data, the accuracy of “instant” checks, the legal basis for such broad screening, and the potential for false positives or discriminatory outcomes. There’s a crucial difference between a security check to verify identity and a full-blown criminal background check on every visitor, which may not be legally or ethically justifiable in all contexts. For example, according to the National Criminal Justice Reference Service NCJRS, comprehensive background checks often require consent and adherence to fair credit reporting acts, which instant, broad sweeps may bypass.
• Identify Visitors & Badge Printing: This feature enables the instant printing of badges for visitor identification. This is a standard security measure that helps visually identify authorized individuals within a facility.
• Automatic Reports: The system claims to make it easier than ever to track and report numbers. This functionality is crucial for compliance, auditing, and operational analysis, providing data on visitor traffic, peak times, and other relevant metrics.
• Real-Time Tracking: Users can monitor all traffic at a glance or quickly locate one individual. This feature is particularly useful for emergency situations or for tracking individuals within a controlled environment, such as a school campus.
• Send + Receive Alerts: This allows for notifying relevant personnel in case of an emergency. This is a vital safety feature for quick response and coordination during critical incidents.
• Volunteer Management: The platform offers tools to streamline recruitment, tracking, and management of volunteers. This includes maintaining records, scheduling, and potentially communication tools.
• Student Location: For educational institutions, it aims to easily locate students in real-time, whether on campus or training off-site. This feature, while designed for safety, also touches upon privacy concerns, especially when discussing “real-time location.”

The blend of these features, while offering robust operational advantages, compels a deeper look into the ethical framework governing the sensitive aspects, particularly the background checks.

Keepntrack.com Pros & Cons

Given the strong emphasis on security and background checks, a critical look at the pros and cons is warranted, with a particular focus on the ethical implications.

Cons with ethical considerations:

• Ethically Problematic Background Checks: The most significant concern is the “instant sex offender and criminal background checks.”
  • Data Accuracy & Recency: “Instant” checks often rely on publicly available databases which may not be up-to-date, leading to inaccurate or outdated information. This can result in wrongful denial of access or even defamation. The Federal Bureau of Investigation FBI provides guidelines for official background checks, often stressing the need for fingerprinted checks for accuracy, a stark contrast to “instant” digital lookups.
  • Privacy Violations: Collecting and storing sensitive criminal history data without explicit, informed consent for each instance of visitation or clear legal justification can be a profound invasion of privacy.
  • Potential for Discrimination: Broad, unchecked access to criminal records can lead to discriminatory practices against individuals who have paid their debt to society but still face barriers. This contradicts principles of fair treatment and rehabilitation. A study by the National Institute of Justice highlights how criminal records can unfairly impact employment and other opportunities.
  • Lack of Transparency: The website doesn’t clearly explain the sources of its background check data, the scope of the checks, or the policies for data retention and deletion. This lack of transparency makes it difficult for users to assess the ethical and legal compliance of the service.
  • Legal Compliance Risk: Depending on the jurisdiction, conducting such background checks may require specific licenses, adherence to the Fair Credit Reporting Act FCRA, or other privacy regulations like GDPR or state-specific privacy laws. Without clear statements of compliance, organizations using Keepntrack.com could inadvertently expose themselves to legal risks.
• Over-reliance on Automated Security: While automation is efficient, relying solely on automated background checks for security can create a false sense of security. Human judgment, discretion, and well-trained security personnel are often indispensable for true safety.
• Potential for Data Breaches: Storing vast amounts of sensitive personal and criminal data makes the platform a high-value target for cyberattacks. The website does not extensively detail its data security protocols, which is a major concern.

Pros from an operational perspective, acknowledging the ethical caveats:

• Increased Efficiency: Automating sign-in, badge printing, and reporting significantly reduces administrative overhead and saves staff time. This can lead to smoother operations and reduced queues at entry points.
• Improved Organization: Centralizing visitor, volunteer, and student data provides a more organized and accessible record-keeping system compared to traditional paper logs.
• Enhanced Real-time Monitoring: Features like real-time tracking and instant alerts can be valuable for immediate situational awareness, especially during emergencies.
• Customization Options: The ability to print badges and generate various reports suggests a degree of customization, allowing facilities to tailor the system to their specific needs.
• Reduced Operational Waste: By streamlining procedures and automating tasks, the system claims to help maximize budgets by eliminating inefficiencies, which is a common goal for any organization.

Ultimately, while the operational advantages are apparent, the ethical issues surrounding the background check feature are paramount. Key2cash.com Review

Organizations must weigh these concerns heavily before adopting a system that could potentially compromise the privacy and fairness of individuals.

How to Cancel Keepntrack.com Subscription Hypothetical

Based on the publicly available information on the Keepntrack.com homepage, there is no direct, readily accessible information or link pertaining to subscription cancellation.

This lack of transparency is a common issue with many SaaS platforms, often requiring users to navigate complex terms of service or contact customer support directly.

Typically, to cancel a B2B software subscription like Keepntrack.com, the process often involves:

1. Reviewing the Contract/Terms of Service: The initial agreement or contract signed with Keepntrack.com would contain the specific terms and conditions for cancellation, including notice periods, penalty clauses, and the required method of notification. This is the first and most critical step.
2. Contacting Customer Support: Most SaaS companies require a direct communication with their customer support or account management team to initiate a cancellation. This could be via:
   • Email: Sending a formal email to a designated support address.
   • Phone Call: Speaking directly with a representative.
   • Support Portal/Ticket System: Submitting a cancellation request through an online helpdesk.
   • Dedicated Account Manager: For larger clients, a direct account manager might be the point of contact.
3. Providing Required Information: Be prepared to provide account details, reason for cancellation though not always required, and confirm identity.
4. Confirming Cancellation: Always request a written confirmation of the cancellation, including the effective date, to avoid future billing issues.

The absence of a clear “Cancel Subscription” option or readily available cancellation policy on the homepage is a red flag for user experience and transparency. Alamodoor.com Review

Organizations should always scrutinize these aspects before committing to a service, as difficult cancellation processes can lead to unexpected costs and frustrations.

How to Cancel Keepntrack.com Free Trial Hypothetical

Similar to subscription cancellation, the Keepntrack.com homepage does not provide explicit instructions or links for canceling a free trial.

This is a common practice, as many free trials automatically convert to paid subscriptions if not canceled before the trial period ends.

To cancel a hypothetical free trial for Keepntrack.com, users would generally need to follow these steps:

1. Identify Trial Expiration Date: Keep track of when the free trial period is set to end. This information is usually provided during the sign-up process.
2. Access Account Settings: Log into the Keepntrack.com account and navigate to the user’s “Account Settings,” “Billing,” or “Subscription” section. Many platforms have a dedicated area where users can manage their trial status.
3. Look for Cancellation Option: Within these settings, there might be a clear “Cancel Trial” or “Manage Subscription” button.
4. Contact Support if No Option: If a clear option is not available, contacting Keepntrack.com customer support via email or phone well before the trial expiry is crucial.
5. Confirm Cancellation: Always seek a confirmation email or message indicating that the trial has been successfully canceled and that no charges will be incurred.

The ease or difficulty of canceling a free trial can be an indicator of a company’s commitment to customer satisfaction and transparency. Reindersshop.com Review

A straightforward cancellation process builds trust, whereas a convoluted one can leave users feeling trapped or frustrated, often leading to negative reviews and a lack of confidence in the service.

Keepntrack.com Pricing

The Keepntrack.com website, based on the provided text, does not openly display specific pricing plans or tiers.

The only direct reference to cost is “0$0.00” with a link to a cart, which likely refers to a demo or initial consultation rather than a direct purchase.

The prominent “REQUEST A DEMO” and “GET STARTED” buttons suggest a sales model that involves direct engagement with their sales team to obtain a quote.

This “contact for pricing” model is common for B2B enterprise software, particularly for solutions that are highly customizable or intended for varied organizational sizes and needs. Triptoarmenia.am Review

Factors that typically influence pricing in such models include:

• Number of Facilities/Locations: The more sites an organization needs to manage, the higher the cost.
• Volume of Visitors/Users: Pricing might be tiered based on the expected number of daily, weekly, or monthly visitors, volunteers, or students.
• Feature Set: Access to advanced features, such as the controversial background checks, deeper reporting tools, or specific integrations, might come with a higher price tag.
• Support Level: Different levels of customer support e.g., standard, premium, dedicated account manager can affect the overall cost.
• Customization & Integration Needs: If an organization requires specific integrations with existing HR systems, access control, or bespoke features, this would likely factor into a custom quote.
• Contract Length: Longer contract terms e.g., annual vs. monthly often result in lower per-unit costs.

While a custom pricing model allows for tailored solutions, the lack of even indicative pricing can be a barrier for potential customers looking to quickly assess affordability and compare options.

It necessitates a time commitment for a sales demo and consultation before understanding the financial commitment, which can be inefficient for early-stage research.

Keepntrack.com vs. Competitors

When evaluating Keepntrack.com against its competitors in the visitor management space, it’s essential to consider not just features but also the ethical implications, particularly regarding sensitive functionalities like background checks.

Many alternative visitor management systems focus on streamlining check-in, enhancing security through identification, and providing analytical data without delving into broad, instantaneous background checks of visitors. Vietnam-motorbiketour.com Review

Here’s a comparison focusing on general capabilities and distinguishing factors:

General Capabilities of Visitor Management Systems:

Most modern visitor management systems, including Keepntrack.com and its competitors, offer:

• Digital Sign-in: Replaces paper logs with digital processes.
• Host Notifications: Automatically alerts hosts when their visitors arrive.
• Badge Printing: Provides temporary badges for visitors.
• Reporting: Generates data on visitor traffic, times, and other metrics.
• Pre-registration: Allows visitors to sign in before their arrival.
• Emergency Rosters: Quickly identifies who is on-site during an emergency.

Keepntrack.com’s Unique Selling Proposition and concern:
Keepntrack.com’s primary differentiator, as highlighted on its website, is the “instant sex offender and criminal background checks.” While positioned as a security enhancement, this feature is the main ethical concern and sets it apart in a problematic way from many competitors. Few mainstream visitor management systems actively promote or integrate such broad, instantaneous criminal background checks for all visitors, especially without extensive legal and ethical disclaimers. Competitors often focus on identity verification against watchlists e.g., internal banned lists, not comprehensive criminal databases.

How Ethical Alternatives Differentiate Themselves: Bestseofirm.com Review

• Focus on Core Security & Efficiency: Alternatives like Envoy and Proxyclick emphasize user experience, compliance, and integrating with access control systems. They aim to make the sign-in process smooth for visitors and efficient for staff, while maintaining a secure environment through validated identity and clear access permissions. They avoid offering potentially intrusive background checks as a standard feature for all visitors.
• Integrations: Many top-tier solutions offer deep integrations with existing enterprise systems e.g., HR platforms, CRM, building management systems, access control to provide a seamless operational flow. This enhances overall security and efficiency without resorting to sensitive data screening for every visitor.
• Privacy-First Design: Reputable alternatives often highlight their commitment to data privacy and compliance with regulations like GDPR, CCPA, and HIPAA, providing clear privacy policies and data handling procedures. They avoid collecting more personal data than strictly necessary for visitor management.
• User Experience UX & Interface: Competitors often compete on the intuitiveness and aesthetic appeal of their software and hardware e.g., iPad kiosks, ensuring a positive experience for both visitors and staff.
• Scalability: Many solutions are designed to scale from small offices to large enterprises, offering flexible plans and robust infrastructure.

Comparison Summary:

Feature/Aspect	Keepntrack.com	Ethical Alternatives e.g., Envoy, Proxyclick
Primary Focus	Visitor, volunteer, student management. strong emphasis on “instant background checks”	Visitor, employee, contractor management. emphasis on efficiency, security, and user experience
Background Checks	Explicitly advertised “instant sex offender and criminal background checks”	Typically focus on identity verification, watchlists internal/pre-approved, or integrating with specific, regulated screening services where legally required e.g., for long-term contractors, not general visitors
Ethical Stance	Raises significant ethical concerns due to the nature and broad application of instant background checks	Generally prioritize privacy and data minimization. adherence to legal and ethical frameworks for data handling
Pricing Transparency	Not openly displayed. contact for demo/quote	Often provides tiered pricing or clearer indications of cost categories on their websites
Privacy Policy	Not explicitly detailed on the provided homepage text	Usually prominently features detailed privacy policies and data protection commitments
Target Audience	Facilities, schools, organizations	Corporate offices, co-working spaces, schools, healthcare, industrial sites

In conclusion, while Keepntrack.com offers a comprehensive suite of visitor management tools, its emphasis on “instant sex offender and criminal background checks” for general visitor access sets it apart in a problematic way.

Ethical alternatives prioritize privacy, data minimization, and compliance, focusing on secure access control and efficient logistical management without delving into potentially intrusive and ethically questionable broad background checks for every individual.

Organizations seeking visitor management solutions should rigorously vet services to ensure they align with their ethical principles, legal obligations, and commitment to privacy.

FAQ

Is Keepntrack.com a legitimate website?

Yes, Keepntrack.com appears to be a legitimate website offering visitor management software solutions, though a thorough review of its legal and ethical practices, particularly concerning its background check features, would be necessary for a full assessment of its operational legitimacy. Cgfrog.com Review

What is the main purpose of Keepntrack.com?

The main purpose of Keepntrack.com is to provide a comprehensive system for tracking, managing, and reporting on visitor, volunteer, and student activity within facilities, aiming to improve efficiency, security, and reduce operational costs.

Does Keepntrack.com offer background checks?

Yes, Keepntrack.com explicitly advertises that it offers “instant sex offender and criminal background checks” as a feature to identify potential threats before they gain access to a campus or facility.

Are the background checks on Keepntrack.com ethically sound?

The ethical soundness of the “instant sex offender and criminal background checks” on Keepntrack.com is highly questionable due to potential issues with data accuracy, privacy violations, and the risk of discriminatory outcomes.

Organizations should exercise extreme caution and seek legal advice before utilizing such a feature.

What kind of facilities can use Keepntrack.com?

Based on its features, Keepntrack.com appears to be designed for facilities such as schools, educational institutions, corporate offices, and other organizations that manage a flow of visitors, volunteers, and students. Uspresort.com Review

Does Keepntrack.com offer a free trial?

While the website doesn’t explicitly state a free trial, it has “GET STARTED” and “REQUEST A DEMO” buttons, which often precede or imply the availability of a trial period or a guided demonstration.

How does Keepntrack.com improve efficiency?

Keepntrack.com improves efficiency by automating mundane tasks like logging names, dates, and times, streamlining visitor check-in processes, and providing tools for real-time tracking and automatic reporting.

Can Keepntrack.com help with volunteer management?

Yes, Keepntrack.com highlights its ability to streamline the recruitment, tracking, and management of volunteers from one intuitive platform.

Is real-time student location tracking available on Keepntrack.com?

Yes, Keepntrack.com states that it can “easily locate students in real-time, whether they’re on campus or training off-site.”

What kind of reports can Keepntrack.com generate?

Keepntrack.com claims to offer automatic reports, making it easier to track and report various numbers related to visitor activity, which can include traffic volume, peak times, and individual records. Glampers.life Review

Does Keepntrack.com integrate with existing security systems?

The provided homepage text does not explicitly detail integrations with existing security systems, but many comprehensive visitor management platforms offer such capabilities. Further inquiry would be needed to confirm.

Is Keepntrack.com suitable for small businesses?

While the website targets broader “facilities,” the extensive feature set and emphasis on background checks suggest it might be geared more towards medium to large organizations or institutions with complex security and management needs rather than very small businesses.

How does Keepntrack.com reduce cost?

Keepntrack.com claims to reduce costs by eliminating operational waste through automating inefficient procedures and freeing up staff time, allowing resources to be allocated more productively.

Does Keepntrack.com print visitor badges?

Yes, Keepntrack.com offers the feature to “Instantly print badges for visitor identification.”

What are the main benefits of using a visitor management system like Keepntrack.com?

The main benefits include improved security, enhanced efficiency in managing entries and exits, better record-keeping, streamlined compliance, and the ability to respond quickly to emergencies. Expertassignmenthelp.com Review

Are there any privacy concerns with Keepntrack.com?

Yes, significant privacy concerns arise from Keepntrack.com’s stated feature of “instant sex offender and criminal background checks,” as this involves collecting and processing highly sensitive personal data.

How does Keepntrack.com handle emergencies?

Keepntrack.com includes a feature to “Send + Receive Alerts” to notify the right people in case of an emergency, indicating a capability for quick communication during critical incidents.

What alternatives are there to Keepntrack.com for visitor management?

Ethical alternatives to Keepntrack.com that focus on secure access control and efficiency without intrusive background checks include Envoy, Proxyclick, SwipedOn, Verkada Guest, Sine now Honeywell Sine, and iLobby.

Where can I find the pricing for Keepntrack.com?

The pricing for Keepntrack.com is not openly displayed on its homepage.

Interested parties are directed to “REQUEST A DEMO” to obtain a personalized quote. Cegonsoft.com Review

What is the primary ethical concern regarding Keepntrack.com?

The primary ethical concern regarding Keepntrack.com is its promotion of “instant sex offender and criminal background checks,” which raises serious questions about data accuracy, privacy rights, potential for discrimination, and legal compliance.